This xml file will be imported into Excel and mapped with the workbook cells. Step 2: Extract the XML structure of the PDF Form If the PDF Form has a table form, then you have to prepare data to be exported from a defined table. The data structure requested by the PDF Form may vary such as, if the PDF Form has simple fields, then you can set any structure you want, in a range of contiguous or non-contiguous cells. You can start by downloading the files used in this example: Download the Excel sample file: Export-data-for-PDF.xlsx Download the PDF Form sample file: Contact Information.pdf The data structure I prepared for this example is very simple, a defined table with Employees information in one sheet, and in another sheet, I’ve prepared a simple list, where data is populated from Employees table using very simple formulas, based on a drop-down selection. Let’s start with Excel, as it’s probably the most familiar step for you.
Step 1: Prepare the Excel structure for export Extract the XML structure of the PDF Form.To be able to do what you just have seen in the above images, you have to successfully complete 3 steps: (If the Developer tab is not visible in Excel’s Ribbon, you have to activate it first, from Excel Options, Customize Ribbon – check the Developer check box on the right side of the screen)Įven for users that are aware of this feature, setting the correct export structure is not so obvious, this is the very reason I chose to write this article, which, by the way, is also my first article about Excel. However, this is about to change, right? 🙂 This feature can be accessed from the Developer Tab, XML Group from Ribbon. Unfortunately, many users are not aware of a simple but useful feature of Excel: Export XML Data.
PDF forms are very powerful and widely used. If you prefer the manual method, then continue reading this page for an alternative method. Read the article and download the tool from here: excel-app-to-fill-out-pdf-forms If you have Adobe Acrobat Pro installed OR a trial version (even if it expires and you don’t want to purchase a license), then you can use an Excel App to Fill Out PDF Forms automatically, directly from Excel. Did you ever need to fill out multiple PDF forms faster and without mistakes? I’m sure that, if you’ve done this manually, on regular basis, you agree that it is tedious and time consuming.
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